Nathaniel Fitzpatrick says Go Paperless
In order to change the business culture and trends, Nathaniel Fitzpatrick is trying to convince the readers to be efficient, by explaining his thoughts on going paperless. He runs a paperless appraisal office with several employees. He aims at eliminating or by far reducing the need of using paper.
Real estate appraisers use paper to print tax records, email correspondence associated with any particular work file, engagement letter, contracts, and property listings. Real estate agents use paper to print pictures for advertisements and brochures. The agents have work files for every property they are associated with, and they store these files in even larger paper folders. Thus, this 2000-year-old invention is being over-used in today’s modern world.
It is a really tedious and time-consuming task to maintain a record of thousands of work files and then store them in the extremely large and awkward filing cabinets. This is the era of digital advancement. The benefits of digitization must be taken full advantage of. Instead of printing contracts, then having those emailed and signed and again printed, the documents must be saved to a CD or a pen drive. In this way, the data is available for easy transmission. The documents can be easily emailed or uploaded to the central database or shared to the cloud. For security and storage retention purposes, the data must be backed up.
The digital saving of data helps the professionals to retain the work files easily for a longer period of time. This also reduces the extra expenses of the printers, toners, and the maintenance and replacement of other commercial machines which consume a large part of the office space.
A large number of people believe that the legal documents must be signed with wet ink signatures, this adds to another reason of excess paper consumption. Real estate appraisers use electronic signatures and deliver signed reports by XML, PDF or ENV. Also, real estate agents can ratify the contracts using digital transaction management services.
Although the use of paper can’t be totally expelled, yet Nathaniel Fitzpatrick’s idea of a paperless office may surely reduce the use of paper.
It is a really tedious and time-consuming task to maintain a record of thousands of work files and then store them in the extremely large and awkward filing cabinets. This is the era of digital advancement. The benefits of digitization must be taken full advantage of. Instead of printing contracts, then having those emailed and signed and again printed, the documents must be saved to a CD or a pen drive. In this way, the data is available for easy transmission. The documents can be easily emailed or uploaded to the central database or shared to the cloud. For security and storage retention purposes, the data must be backed up.
The digital saving of data helps the professionals to retain the work files easily for a longer period of time. This also reduces the extra expenses of the printers, toners, and the maintenance and replacement of other commercial machines which consume a large part of the office space.
A large number of people believe that the legal documents must be signed with wet ink signatures, this adds to another reason of excess paper consumption. Real estate appraisers use electronic signatures and deliver signed reports by XML, PDF or ENV. Also, real estate agents can ratify the contracts using digital transaction management services.
Although the use of paper can’t be totally expelled, yet Nathaniel Fitzpatrick’s idea of a paperless office may surely reduce the use of paper.
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